With the job market constantly changing, and new positions being dreamed up everyday, a good letter of recommendation has never been more important. While a potential employer may not understand what a “Junior Semi-Associate for the Enhancement of Widget Appreciation” is, they will understand a former supervisor’s praise for their employee’s hard work and dedication.
A well crafted letter of recommendation is invaluable in a job search, yet many are daunted by the responsibility of writing one. But you need not be a seasoned writer to make a letter of recommendation effective, honest, clear and thorough.
Most letters of recommendation follow the same structure:
1) The Opener (Establishes Relationship and Context)
“I have had the pleasure of knowing George Washington for the past three years as his supervisor at the Siberian Button Factory.”
2) Explanation of Responsibilities
“George started with SBF as an inspector. Through his hard work, ingenuity and dedication, he was promoted to Head Inspector after only six months. He was in charge of the supervision of eight inspectors, handled performance reports, etc.”
3) Stand out Qualities and Strengths
In this section, highlight strengths as they relate to the new position. If you are writing a letter for a former employee who is interviewing for a supervisory position, mention either a situation where he or she took on a leadership position, or explain why he or she would be able to flourish in a supervisory role. Qualities that any potential employer find desirable are the ability to work both independently and part of team, the ability to multi-task and dedication. Chances are, the candidate has already explained that he or she has these qualities. This is your chance to back-up those claims with examples.
4) Explicit recommendation
“I strongly recommend George for this position. I believe he will be an asset to your company. Please feel free to contact me if you have any additional questions.”
Of course, not every job candidate and former employee is worthy of the same recommendation. If someone left a particular impact on your company, say so and explain what it was. Human resources departments read countless letters of recommendation every day, which all sound pretty much the same. If you truly believe that the candidate is special, make sure you say so in your letter (it doesn’t need to be eloquent or flowery).
Finally, if you truly believe that a candidate asking you for a recommendation is not worthy of a recommendation, don’t agree to write it. This may be an uncomfortable position, but no more uncomfortable than trying to think of nice things to say about someone who did a poor job or isn’t ready for a promotion!
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