Many people use volume and issue numbers to date their newsletters. The volume number refers to the set, which is usually defined by the calendar year. If you started publishing in 2003, those newsletters would be Volume 1. Newsletters in 2004 would be Volume 2, and so on. The issue number refers to each individual issue that you publish. For example, if you published four issues of your newsletter during its second year, you would label them Volume 2, Issue 1; Volume 2, Issue 2; Volume 2, Issue 3; and Volume 2, Issue 4. The first newsletter in the third year would be Volume 3, Issue 1.

If you include a date on your newsletter such as the month or season (July 2006 or Summer 2006), be sure that the date reflects the time period when the newsletter will arrive in your readers' mailboxes, not when you started working on it. You may be writing your newsletter in July, but if it won't reach you reader until September, label it as the September issue.

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